Work order verification software
Verify every work order with a live photo
What is work order verification software?
Work order verification software confirms that an assigned job was actually completed, with a record you can check later. Instead of trusting a checkbox, it captures proof at the work itself: a live photo, the location, and the time. LockProof does this for each job, sealed so the record holds up.
How is LockProof different from a CMMS work-order sign-off?
A CMMS sign-off is a self-attestation: the worker or a supervisor marks the job done, sometimes with an e-signature. LockProof captures evidence instead — a live photo with GPS and a server-set time, fingerprinted so it can't be quietly changed. One says the work happened; the other shows it.
Do workers need an app or a login?
No. Your worker taps a text link and the camera opens. Nothing to install, nothing to remember, and it works in English and Spanish. The link opens a live camera only, so the photo is taken on site, not uploaded from a gallery afterward.
How much does work order verification software cost?
LockProof pricing is per site and confirmed on a short call. Essentials starts at $99 a month and Professional at $399 a month. Your exact plan depends on team size and how many sites you run. Book a demo and we will price it against your own sites.
Can a worker fake the photo or its timestamp?
The link opens a live camera only, with gallery uploads blocked, and reminder timing is randomized so a photo can't be staged in advance. Every submission carries a server-set time the worker cannot change and a SHA-256 fingerprint, so any later edit to the record is detectable.
How it works
Four steps, no app for the worker, nothing to install.
- Assign the job. Schedule a work order and the worker gets a text with a link.
- The link opens the camera. Gallery uploads are blocked, so the photo is taken on the spot, not pulled from a camera roll.
- The record is sealed. Each photo carries GPS and a server-set time, fingerprinted with SHA-256 so any later change is detectable.
- Share the proof. Every finished work order lands on your dashboard, searchable, and shares as one signed link when a client or an auditor asks.
What each verified work order carries
- A live photo, captured through the link with gallery uploads blocked
- GPS recorded at capture, checked against the site’s history
- A server-set timestamp the worker cannot change
- A SHA-256 chain of custody on every record
- A dashboard that marks each work order done, late, or missed
- An Evidence Vault you can search by site, worker, or date
- A shareable signed proof link that expires after 7 days
- No worker app or login, in English and Spanish
Sign-off vs. proof
Most work order software verifies a job with a sign-off: a checkbox or an e-signature that says it’s done. That is fine until someone asks you to show it. Here is what each kind of record actually carries.
| What the record carries | A typed sign-off / e-signature | A photo texted to the office | LockProof |
|---|---|---|---|
| Proof the work was done | A checkbox or signature | Maybe a photo | Live photo per job |
| Tied to the exact place | No | Rarely | GPS at capture |
| Time you can trust | Typed or device time | Editable | Server-set |
| A later change is detectable | No | No | SHA-256 chain of custody |
| Filed and searchable | In the CMMS record | No | Evidence Vault |
| Ready to share when asked | The sign-off only | No | One signed link |
See a finished example in a sample verified record, or see how it fits property management teams. And if a client ever disputes a job, the proof is already filed, dispute-ready.