Property management
Photo proof software for property managers
How it works
Four steps, no app on the worker’s phone, nothing to install.
- Schedule the job. The worker gets a text with a link at the right time. No app, no login.
- The link opens the camera. Gallery uploads are blocked, so the photo is taken at the site, not pulled from a camera roll.
- The capture is sealed. GPS and a server-set time attach at the moment of the photo, fingerprinted with SHA-256 so any later change is detectable.
- The record files itself. Every job lands on your dashboard, searchable by site, worker, or date, and shares as one signed link when an owner or a tenant asks.
What each verified job carries
- A live photo of the finished job, captured through the link with the gallery blocked
- GPS recorded at capture, tied to the site
- A server-set timestamp the worker cannot change
- A SHA-256 chain of custody on every record
- Randomized reminder timing, so a photo cannot be staged in advance
- A dashboard that marks each job done, late, or missed
- An Evidence Vault you can search by site, worker, or date
- A shareable signed proof link for an owner, a tenant, or an auditor
- No worker app and no login, in English and Spanish
A photo-upload app vs. sealed photo proof
Most photo tools for property management are worker-driven photo organizers: the crew opens an app and adds pictures. That is useful for a project log. It is a different thing from a record that holds up when an owner or a tenant challenges the work. Here is what each one does.
| A photo-upload app | LockProof | |
|---|---|---|
| On the worker’s phone | An installed app | Just a text link |
| Who starts the capture | The worker, when they choose | The system, at the scheduled time |
| Where the photo comes from | Camera or gallery upload | Live camera only, gallery blocked |
| Time on the record | The phone’s, editable | Server-set and sealed |
| Tamper-evidence | Usually none | SHA-256 chain of custody |
| Hand it to an owner or tenant | Export a report | One signed proof link |
See what one finished record looks like in a sample verified record, or how the same loop runs across your property management portfolio. And if a job is ever disputed, the proof is already filed, dispute-ready.
Common questions
How much does photo proof software cost?
LockProof is priced per site and confirmed on a short call. Essentials starts at $99 a month and Professional at $399 a month; Enterprise is custom. Your exact plan depends on how many sites and workers you run. Book a demo and we will price it against your own portfolio.
Do workers need an app or a login?
No. Your worker taps a text link and the camera opens. Nothing to install, nothing to remember, and it works in English and Spanish. The link opens a live camera only, so the photo is taken at the site, not uploaded from a gallery afterward.
How is this different from a photo app my crew uploads to?
A photo-upload app is worker-driven: the crew opens it and adds photos when they choose, often from the gallery. LockProof is system-driven — it texts the link at the scheduled time, opens a live camera only, and seals each capture with a server-set time and a fingerprint, so the record is dispute-ready, not just organized.
Can a worker fake or reuse a photo?
The link opens a live camera only, with gallery uploads blocked, so an old photo can't be attached. Reminder timing is randomized, so a photo can't be staged in advance. Every submission carries a server-set time the worker cannot change and a SHA-256 fingerprint, so any later edit to the record is detectable.
What do I send an owner or a tenant during a dispute?
One signed link. It shows the live photo, the GPS location, the sealed time, and the full event history in a single tamper-evident record, filed by site and date. Instead of arguing over whether the work happened, you send the record and the question is answered.