Regulatory watch
Kansas EVV requirements: AuthentiCare claims
- KanCare Electronic Visit Verification page, with the KanCare EVV FAQ; neither carries a date
- KDHE/KDADS decks: 2023 EVV deck; deck of September 13, 2023; July 2024 updates deck
- Deck on EVV exceptions, undated, plus the EVV aggregator flyer, written for third-party systems
- KDADS Standard Policy 48, effective September 4, 2014, last revised September 11, 2015
Kansas EVV dates
Every row cites the Kansas text behind its date:
| Milestone | When | What changed | Source |
|---|---|---|---|
| First EVV | 2012. | KDADS first puts home and community based services on EVV (no day given). | 2023 EVV deck; deck of Sept. 13, 2023 |
| Waiver workers | Sept. 4, 2014. | Policy 48 takes effect; its 2015 revision has workers on five HCBS waivers and Money Follows the Person log time in AuthentiCare-KS. | KDADS Policy 48 |
| SED waiver | Aug. 1, 2023. | Attendant care on the SED waiver joins the EVV service list. | 2023 EVV deck |
| Home health | Dec. 3, 2023. | Home health visits move onto EVV; the FAQ puts the Fiserv aggregator in operation after that date. | KanCare EVV page and FAQ |
| Place of service | July 2024. | Scheduled: a place-of-service code chosen at check-out, from 13 codes. | July 2024 deck |
| Claims from visits | Jan. 2025. | Scheduled go-live of updated claims processing in AuthentiCare. | July 2024 deck |
Narrow screens hide the last columns until the table is scrolled sideways. Rows checked on November 10, 2026.
Which Kansas visits use EVV
Federal law asks for EVV on personal care and home health; Kansas uses it for more. Its FAQ names behavioral therapy, homemaker services, private duty nursing and three therapies alongside personal care, respite and home health, and it treats a visit in the community the same as one at home. The undated FAQ also says an agency that stays off EVV is not paid by Kansas Medicaid for behavior therapy, personal care, respite or home health.
Kansas records six federal items and one of its own
The KanCare EVV page lists the six federal items: the service, who received it, the date, where it was given, who gave it, and when it started and stopped. KDHE decks from 2023 and 2024 add one Kansas item, caregiver observations, taken at visit close-out, with critical observations sent to the agency as alerts.
How other systems send visits to AuthentiCare
AuthentiCare runs on the worker’s own phone. An agency wanting a different system applies to the state, tests with Fiserv, and sends visits to the aggregator by API, SFTP or a web upload, per the aggregator flyer; the FAQ puts the switch at 30 to 60 days. Agency staff still sign in to AuthentiCare for some tasks, and authorizations arrive there daily from KMAP and the four managed care plans the FAQ names.
The app checks location, or the worker calls from the landline
The undated exceptions deck confirms the place of service “either through landline or GPS verification.” When the app is used, the FAQ says it logs latitude and longitude at check-in and check-out only. A visit whose location misses the client’s learned location shows as an informational exception, which the deck keeps apart from the critical ones that stop a claim.
Exceptions, hand entries and accommodations
The 2023 deck lists a provider’s manual input in the portal as a third route after the app and the phone line, and the September 2023 deck limits manual entry to provider administrators. Critical exceptions, such as a missing check-out time or a worker not eligible on that date, hold a claim until fixed. For waiver workers, KDADS Policy 48 sets out when an accommodation from EVV may be granted, among them a worker who is deaf and lacks suitable equipment, a system failure the vendor confirms, or equipment trouble once a month.
What the Kansas texts leave open
Two 2023 KDHE/KDADS decks say KDADS first implemented EVV for home and community based services in 2012, without a day; KDADS Policy 48, effective September 4, 2014 and last revised September 11, 2015, has waiver workers use AuthentiCare-KS. No Kansas text read sets a percentage limit on hand-entered visits or a rule for live-in caregivers. The July 2024 deck schedules updated claims processing for January 2025, and no later KanCare text read says whether it went live. KMAP provider bulletins 24230 and 23349 sit behind the KMAP sign-in and went unread, as did the KanCare AuthentiCare 3.0 page, the EVV program manual and Kansas statutes and regulations.
LockProof and Kansas EVV, side by side
The KanCare EVV page says home health claims are not processed without an approved EVV transaction, so the EVV record stays the one that pays. Households that pay out of pocket, and adult children checking on the aide who visits a parent, can still hold a LockProof photo log next to it. One guide weighs how photo apps compare as an EVV companion in Kansas; another walks one caregiver visit from text link to sealed photo.
Kansas and nearby states
The state-by-state EVV requirements hub sets every state and DC side by side, useful when an agency serves clients across a state line. Kansas borders three states with their own pages: EVV requirements in Missouri, where Sandata aggregates visits; EVV requirements in Oklahoma, another AuthentiCare state; and EVV requirements in Colorado.
Common questions
What EVV system does Kansas use?
AuthentiCare, a Fiserv product the state pays for, so agencies use it free. The undated KanCare EVV FAQ calls it the default Kansas system, and the KanCare EVV page describes a providers’ choice model: an agency may buy another system at its own cost once the state approves it, and that system sends visits to the Kansas aggregator Fiserv runs. Either way, the FAQ says claims go through AuthentiCare.
When did home health EVV start in Kansas?
December 3, 2023. The KanCare EVV page dates the move of home health visits onto EVV to that day, a month ahead of the January 1, 2024 federal deadline, and says home health claims are not processed without an approved, validated EVV transaction. The 2023 KDHE/KDADS deck adds that home health then took in nursing, therapy and aide services.
Does Kansas EVV track caregivers by GPS?
Only at check-in and check-out, per the undated KanCare EVV FAQ, which says location turns off once the app closes. The app takes a location reading at those two moments, and a “Learn Mode” averages the first 20 check-ins and check-outs to set the client’s location. A caregiver may instead call from the member’s landline. No Kansas text read makes GPS a duty.
Which Kansas services fall under EVV?
More than the federal minimum. The KanCare EVV FAQ lists behavioral therapy, personal care, self-directed personal care, home health, homemaker services, occupational, physical and speech therapy, severe emotional disturbance personal care, private duty nursing and respite care. It covers visits in the home and in the community alike, and self-directed workers use EVV too, trained by their financial management services provider.
Where does LockProof fit for a Kansas home care team?
LockProof is not an EVV system. Fiserv’s aggregator and AuthentiCare receive nothing from it, and no KanCare claim depends on it. What it keeps is a photo record. The worker gets a text, taps it, and shoots with the live camera while saved pictures stay out of reach; each upload gets its time from our server’s clock. Altering the picture, the server’s timestamp or any position the worker shared breaks the SHA-256 seal.
Is this Kansas page legal advice?
No. The Kansas material here comes from the KanCare and KDADS texts listed in the sources box, each opened on November 10, 2026, and the LockProof notes describe how the product works. KMAP provider bulletins sit behind a sign-in and were not read. Questions on a single procedure code belong with the KDHE EVV team or a lawyer.